The Ultimate Guide to Barcode Labels: Key Things You Need to Know

A barcode label is a small sticker or tag with black-and-white lines or patterns that store information in a way that machines can read, such as Universal Product Codes (UPCs), Stock Keeping Units (SKUs) , and Quick Response (QR) codes. These labels are like secret codes that help businesses track, manage, and identify products or shipments easily. Think of it as a link between the real world and computer systems, making everything run faster and more smoothly!

There are many forms of barcodes, the main types of which are1 D (one dimensional)and 2 D (two dimensional). 1 D carries the most basic information of a product,while 2D can store more information.

There are two main types of barcode labels you’ll see most often: 1D Barcodes and 2D Barcodes. Each type is designed for specific purposes, and here’s what makes them different:

1D Barcodes (Linear Barcodes)

• · What They Look Like: Simple lines of varying widths, like the ones you see on grocery items.
• · Examples: UPC (Univeral Product Cods), EAN (European Article Number), Code 39.
• · How They Work: These barcodes store basic information, such as product IDs or numbers, in a series of vertical lines.
• · Features: They can’t store much data, so they’re great for simple tracking.

2D Barcodes

• · What They Look Like: Small squares or rectangles with patterns of dots or shapes, like QR codes.
• · Examples: QR Codes, Data Matrix.
• · How They Work: These barcodes store a lot more information, like website links, product details, or even full instructions.
• · Features: They’re compact, can hold more data, and can be scanned from any angle.

In short, 1D barcodes are simple and efficient for basic tasks, while 2D barcodes are powerful for storing detailed information. Both types are super helpful, depending on what you need them for!

If your company needs to track products, improve accuracy, or enhance efficiency, barcode labels could be the perfect solution. From global enterprises to small startups, barcodes simplify complex tasks and help businesses grow.

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The cost of barcode labels can vary depending on how you acquire them, what type you need, and how many you require. Here’s a breakdown of the key factors and costs involved in using barcode labels:

1. GS1 Registration Fees

If you want official, globally recognized barcodes (like UPC or EAN), you need to register with GS1 , the global organization that manages barcode standards.

· Initial Registration Fee:

o Small businesses can expect to pay around $250–$750 upfront, depending on the number of barcodes they need. For 10 UPCs/EANs it will cost $250 and there are also annual renewal fees. It’s typically free to generate SKUs and QR codes.

· Annual Renewal Fee:

o Ranges from $50–$3,000+, depending on your company size and how many products you’re managing.

Why GS1: Paid barcodes, like those from GS1, play a vital role in data management and analysis, linking with POS systems to track sales, inventory, and consumer behavior for better decision-making. They also ensure compliance with industry regulations in sectors like food, healthcare, and pharmaceuticals by enabling batch tracking, recalls, and traceability, making them essential for operational efficiency and legal adherence. If your business plans to expand retail channels or optimize the supply chain, investing in paid barcodes is absolutely worth it!

2. Buying Barcodes Through Resellers

If you don’t register directly with GS1, you can purchase barcodes from authorized resellers. These are often more affordable for small businesses that only need a few barcodes.

· Cost Per Barcode: Typically $10–$30 per barcode.

· Limitations: Reseller barcodes might not be accepted by some platforms, such as Amazon, which requires GS1-registered codes.

Yes, barcode resellers are legitimate businesses. They resell previously registered GS1 barcodes, which are valid and unique. Just enter “UPC Barcode Reseller” and these platforms pops out. However, these barcodes remain tied to the original company prefix and are not registered under your business name in the GS1 database, which could cause issues with certain platforms or retailers.

· Ideal for small businesses or startups with limited budgets.

· Suitable if you’re not selling on platforms like Amazon or major retailers.

· Best for internal use or local sales where barcode verification isn’t required.

· Avoid if you plan to sell on platforms like Amazon or Walmart, which require GS1-registered codes under your company name.

· Not recommended for industries with strict regulations (e.g., food, pharmaceuticals).

· Avoid if you want full ownership and scalability for long-term business growth.

Creating barcode labels is simpler than you might think! Depending on your needs, you can use tools like Excel and Word, a Retail POS system, or free barcode generator tools.

1. Using Excel or Word

You can use Excel or Word to design and print barcode labels. here is a step by step guide for you to refer to: How to make barcodes through Excel or Word . This method is a bit complicated at first, but once you mastered, they offer a lot benefits. For example, they allow batch processing, flexible data management, and customizable designs for barcode labels. These tools also work offline, offer full control over formatting, and are cost-effective for businesses already using Office software. In contrast, online barcode generator tools rely on the internet and may require fees if you need more functions.

2. Using a Retail POS System

If you’re running a retail business, most POS systems, like Square, can automatically create a unique barcode based on each item’s product SKU or UPC. You can also print your barcodes straight from your POS account onto a product label.

Free Barcode Generator Tools

If you're looking for quick and easy ways to create barcodes for your business, here are three reliable free barcode generator tools to try:

1. Zoho Free Barcode Generator

· Website: Zoho Free Barcode Generator

• · Features:
  • Supports multiple barcode types, including Code 39, Code 128, and EAN-13.
  • Simple interface for generating barcodes by entering product details.
  • Free to use, and no registration is required.

2. TEC-IT Online Barcode Generator

• Website: TEC-IT Barcode Generator
• Features:
  • Supports a wide range of barcode formats, including 1D (UPC, Code 39) and 2D (QR Code, Data Matrix).
  • Easy to download barcodes as images (PNG, JPG, etc.).

3. MobileDemand Barcode Generator

• Website: MobileDemand Barcode Generator
• Features:
  • Generate barcodes in common formats like Code 128, Code 39, and EAN-13.
  • Straightforward design—just input your data and download the barcode image.
  • Free and user-friendly.

4. Free Barcode Generator (Code 128 Online)

• Website: Free Barcode Generator
• Features:
  • Focused on generating Code 128 barcodes.
  • Can create bulk 128 barcodes quickly on mobile or desktop.

Back-to-school season often comes with a bit of chaos, but these small labels can help bring some order to the madness. Whether you’re managing your family’s school gear or organizing your classroom, labels are a simple yet effective solution. We recommend using removable labels for all your needs—they’re easy to peel off and won’t leave any sticky residues behind. Contact our customer service team now to check what kind of labels you need!

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