Do You Know Label Rolls should be Stored Vertically?
Written by: BernauLena
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Time to read 4 min
If you use thermal labels regularly, whether for shipping labels, barcodes, or address labels, you probably know how important it is to keep your labels in good condition. But did you know how to store thermal labels correctly to keep their performance? I bet some of you, especially beginners, don’t know how to do this. In today’s article, we’ll explain how to store and why in detail. Maybe you have follow this method for years but don’t know why , keep reading.
Do you know that label rolls should be stored vertically? You may have not noticed this before, but you might watch some related videos. Actually, this small action has a big impact on the quality and usability of your labels. It’s the best way to store labels. Here’s why:
1. Prevents Rolling and Unwanted Surface Damage
Thermal labels are typically rolled up, and if they’re stored on their sides, they can easily roll around on shelves or inside boxes. This movement might not seem serious, but it can cause small impacts or pressure on the label surface. Since thermal paper is coated with a heat-sensitive layer, even slight rubbing or pressure can cause premature darkening, or what we call pre-activation.
By storing the rolls upright, you keep them stable and prevent unnecessary movement. This helps avoid accidental markings or smudging before the paper even reaches your printer.
2. Saves Office and Warehouse Space
Vertical storage isn’t just safer—it’s also more space-efficient. When you place your rolls upright, you can stack them neatly on top of one another without them sliding or rolling away. This is especially useful in tight office storage rooms or busy warehouses where every inch of shelf space matters.
Want your workspace to look tidy and professional? Standing up your label rolls is a simple win.
3. Protects the Core from Being Crushed
At the center of each thermal paper roll is a paper or plastic core, which keeps the roll in shape and fits into your printer. If the roll is laid sideways, the weight of the roll—and any rolls stacked on top—can push against the core, causing it to bend or collapse.
A damaged core makes it difficult to feed the roll into your printer smoothly, which can lead to misalignments or printer errors. By standing rolls vertically, you avoid unnecessary pressure on the core and keep your labels printing flawlessly.
4. Prevents Surface Peeling and Tearing
When rolls are laid flat, especially in a stack, the pressure from above can press directly on the surface of the thermal paper. This can cause the outer layers to crinkle, peel, or even tear, which wastes labels and may jam your printer.
Vertical storage evenly distributes the pressure around the edges of the roll, keeping the surface clean, flat, and ready for use.
Additional Storage Tips for Thermal Labels
Storing your thermal labels upright is a great start -- but to fully protect them, here are a few more simple yet effective tips to keep in mind.
1. Keep Rolls in Black Plastic Bags to Block Light
Thermal paper is sensitive to light, especially direct sunlight and fluorescent lighting. Over time, even indoor lighting can cause the label surface to darken or discolor.
To protect against this, most quality thermal label suppliers, like Betckey, wrap each roll in black plastic film. This helps block out light and shields the surface from early fading.
Tip:
When you are ready to use a roll. Remove the plastic warp. But if you don’t use up the entire roll, put it back into the black bag and seal it. This will keep the rest of the roll fresh and print-ready.
If you think this is too troublesome, you can store the labels in a dark room, then you don’t have to worry the fading problem.
2. Store in a Cool, Dry place
Thermal labels don’t get along with heat or humidity. High temperatures cam trigger the coating and cause premature dark spots, while moisture can damage the adhesive or paper quality.
Here’s how to store them properly:
Keep them at a stable room temperature (68-77 ℉ or 22-25°C)
Avoid storing near windows, heaters, or vents
Use sealed boxes or containers if your storage area is humid
3. Avoid Heavy Pressure or Stacking on Top
Even when stored vertically, it’s best not to place heavy objects on top of the rolls -- especially unboxed ones. Prolonged pressure can cause rolls to deform, especially larger ones.
Bonus tip: if you are storing multiple rolls in a box, inset cardboard dividers between them to prevent them from leaning or pressing against one another.
Quick Recap: Do’s and Don’ts
Here’s a simple guide to help you remember the best practices for storing thermal labels:
✅ Do
❌ Don’t
Store rolls vertically
Lay rolls flat or sideways
Keep rolls in black plastic bags
Leave rolls exposed to light
Use a cool, dry storage space
Store in hot or humid areas
Protect the core from pressure
Stack heavy items on the rolls
Rewrap unused rolls after use
Throw away the protective outer wrap
Conclusion
Proper storage keeps your thermal labels in top condition. Just remember: Store rolls upright, keep them in black bags, and avoid heat or pressure. These small habits help your labels last longer and print better—every time.
About Betckey
Betckey Premium Labels is a leading supplier of compatible direct thermal labels, committed to high-quality and eco-friendly products as well as competitive pricing. We offer better products than manufactured original at 70% less price. Now, our Amazon store ranks first in the US, Canada, and Western Europe with thousands of positive ratings. Visit betckey.com and get special discount when purchasing! Sign up now and we'll send you a special discount towards your purchase. By the way, welcome to follow our official @ Tik Tok and @ Youtube accounts to get Betckey’s latest news!
