How to print address labels from Word, Excel, Google Sheets

For this guide, we are assuming you're using Microsoft Excel and Word to print on pre-cut Avery compatibe address labels (such as Avery 5160, 5161, or 5167).

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• Once printed, carefully remove the labels from the sheet.
• Affix them to your envelopes or packages, ensuring they are straight and firmly attached.

By following these steps, you can quickly and effectively produce high-quality address labels using Avery standard templates from your Excel data on a Windows 10 system.

• Microsoft Word (the presented steps are generally applicable to recent versions).
• Printer with sufficient ink/toner.
• Blank label sheets compatible with your printer.
• Sender’s name and return address.
• Recipient’s name and address.
• Company logo file (optional).

5. Create New Document: Once you have selected the correct label layout, click on `New Document`. Word will create a new document that displays a table that mimics the layout of your labels.

6. Insert Label Content: In the first cell of the new document's table, input the sender's name and return address at the top. If you want to include a company logo, you can insert it above or beside the sender’s details.

7. Insert Recipient’s Details: Below the sender's information, type out the recipient's name and full address.

8. Complete the Mail Merge: Head back to the `Mailings` tab and select `Finish & Merge`.

9. Print Documents: Choose `Print Documents` from the dropdown menu. A dialogue box will appear, allowing you to select which records to print—if you're printing multiple labels, ensure you've set up your document accordingly. For a single label, you can choose ‘Current record.

10. Review and Print: Before sending your labels to the printer, it's advisable to check the print preview to confirm that everything looks good and is properly aligned.

11. Load Labels and Print: Prepare your printer by loading your sheets of labels according to the manufacturer's instructions, often face down in the paper tray. Once loaded, proceed to print your labels by clicking on the `Print` button.

• For a sheet of identical labels, set up the first label and then use the 'Update Labels' button in the Mailings tab to replicate the design across the entire sheet.
• Always run a test print on a regular piece of paper to ensure proper alignment before printing on label sheets.If alignment issues occur, make adjustments in Word or with your printer settings (such as choosing a different paper type or adjusting the tray).
• Save your label file for future use, especially if you'll be sending to the same recipients or using the same return address.

Remember, different versions of Microsoft Word might have a slightly different interface but should follow a similar process.

To print labels directly from Google Sheets, you will need to use an add-on that's designed for creating and printing labels. Here are the steps to install an add-on:

1. Go to the 'Add-ons' menu in your Google Sheets.
2. Select 'Get add-ons'.
3. Search for 'labels' and browse through the options available.
4. Choose an add-on that suits your needs, click on it, and then click the '+ Free' button to install.
5. Follow the prompts to grant the necessary permissions for the add-on.

1. Once you are satisfied with the preview:
   Insert the blank label sheets into your printer according to the printer's specifications.
2. Navigate to the print function within the add-on.
3. Select your printer and adjust any print settings if necessary.
4. Print a test page (if possible) to ensure that the labels print correctly on the sheet.
5. If the test page comes out well, begin printing your complete set of address labels.
6. Remember to save your workspace within the add-on if you plan to print more labels in the future or need to reprint certain labels.

As our guide comes to a close, it's clear that the tools at our disposal for printing address labels – Microsoft Excel, Word, and Google Sheets – stand to greatly simplify and enhance our labeling tasks.
These platforms are not just powerful and efficient; they are crafted with the user in mind, ensuring that anyone can take on their labeling projects with confidence.

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