The Easiest Way to Print Labels! Use MS Word Or Excel!

1. Open a New Document

Start by opening MS Word and creating a new blank document.

2. Set the Layout to Match Your Label Size

· Go to Layout → Size and select the required size from the dropdown.

· If the preset sizes don’t match your label dimensions:

o Click More Page Sizes → Paper.

o Enter the size of your label manually and click OK.

o (Tip: MS Word uses centimeters by default, but you can type dimensions in inches if needed. Just enter the value followed by “in” (e.g., 2in).)

⚠ Note: If a margin error warning pops up, it’s because small labels like 2” x 2” might exceed the default margin limits. Simply adjust the margins as described in the next step.

3. Adjust Margins

To ensure your labels fit:

• · Go to Layout → Margins and set all margins to a smaller value (e.g., 0cm or 0in for simplicity).

4. Design Your Label

Now it’s time to get creative!

Insert Shapes:
Add design elements by clicking Insert → Shapes. You can customize the size, placement, and properties as needed.
(Note: Most thermal labels, like those sold by Betckey, can only print in black and white. If you require color, ensure you buy  colored labels .)

Insert Text:
Use Insert → Text Box to add content like addresses, product names, or logos. Adjust the size and placement of the text box for a clean and legible layout.

Tip: We recommend using the built-in format. This way, you can move the box and text as a whole, which will be very helpful if you need to change the text without disrupting the already well-designed layout.

5. Use Align Function

You can use the align function to adjust the position of the box. You can align it to the left, right, center, etc., according to your needs. This helps avoid the inaccuracies of manual adjustments.

6. Preview and Print

Click File → Print Preview to see how your labels will look. If everything appears correct, proceed to print your labels.

If you already have label data in an Excel spreadsheet, you can save time by using the Mail Merge feature in MS Word.

Steps:

1.Select Your Data Source:

Go to Mailings → Select Recipients → Use an Existing List.

Choose your Excel file and click OK.

2.Insert Merge Fields:

Click Insert Merge Field and select the data fields you want to include one by one (e.g., Name, Address).